Let’s talk about AI tools every Assistant needs to know and how they are transforming the workplace. As Executive Assistants, we know how demanding our roles can be, and the advent of artificial intelligence (AI) offers us an incredible opportunity to streamline workflows, enhance productivity, and make more informed decisions. Together, we’ll explore a curated list of tools that can become game-changers in your daily work.
If you only pick up five time-saving tips from our Outlook Hacks and Keyboard Shortcuts for Executive Assistants, we reckon you may be able to save hours across your working year. Think of all the wonderful things you could do with that extra time!
Feathery.io: This low-code form builder lets us create developer-friendly forms without writing any code. It’s a step above traditional form builders like Typeform or Google Forms. For example, we can use Feathery.io to gather feedback after team events or create quick, professional surveys for stakeholders. It’s one of the AI tools every assistant needs to know for form creation.
Canva: Canva’s AI tools make graphic design accessible to everyone. Whether we’re creating presentations, social media posts, or event invitations, Canva helps us design professional materials with ease. It’s one of those AI tools every assistant needs to know for visual projects.
Otter.ai: This tool transcribes conversations in real time and summarizes recordings. We can use Otter.ai to take detailed meeting notes, ensuring that no critical points are missed when supporting our executives. Among AI tools every assistant needs to know, Otter.ai is essential for transcription.
Grammarly: Beyond grammar checks, Grammarly Go helps us brainstorm ideas and refine team communications. We can rely on Grammarly to polish reports or ensure our emails maintain a professional tone. Grammarly stands out as one of the AI tools every assistant needs to know for communication.
Remail: This Chrome extension suggests tailored email replies. When we’re managing multiple conversations, Remail saves time by helping us craft thoughtful responses quickly. It’s one of the AI tools every assistant needs to know for email efficiency.
Word Tune: Paraphrasing documents and summarizing content has never been easier. For those moments when we need to condense lengthy reports or make content more engaging, Word Tune is indispensable. It’s a top pick among AI tools every assistant needs to know for writing.
Numerous AI: Automating repetitive tasks in Google Sheets becomes seamless with Numerous AI. We can use it to track budgets, create dashboards, or analyze performance metrics efficiently. It’s one of the AI tools every assistant needs to know for data management.
Rationale: Making business recommendations is part of our role, and Rationale helps us present pros and cons, SWOT analyses, and multi-criteria evaluations in a clear format. It’s one of the AI tools every assistant needs to know for decision-making.
Trevor: Task management can be overwhelming, but Trevor offers focus modes and task suggestions. It’s perfect for keeping us on track with daily priorities and managing long-term projects. Trevor is one of the AI tools every assistant needs to know for productivity.
Chat PDF: This tool allows us to interact with PDFs as though we’re speaking to a colleague. We can extract data or summarize long contracts in minutes. It’s a standout among AI tools every assistant needs to know for document handling.
Resume.io: Crafting resumes can feel daunting, but Resume.io analyzes skills and experience to create professional CVs. It’s invaluable if we’re considering a career move. Resume.io is one of the AI tools every assistant needs to know for career growth.
Waitroom: Managing virtual meetings is easier with Waitroom. It tracks attendance and identifies bottlenecks, helping us ensure that meetings are productive and efficient. It’s one of the AI tools every assistant needs to know for meeting management.
Roam Around: Planning travel for executives can be complex. Roam Around simplifies the process by crafting customized itineraries based on preferences, saving us hours of planning. It’s one of the AI tools every assistant needs to know for travel planning.
Wade AI: For career advancement, Wade AI provides tailored job suggestions and mentorship opportunities. It’s one of the best AI tools every assistant needs to know for professional growth.
Rewind: This memory tool transcribes and indexes recordings, making it simple to revisit key points from meetings or presentations. Rewind is one of the AI tools every assistant needs to know for content recall.
Krisp: Noise-cancellation tools like Krisp ensure our calls remain professional, even in noisy environments. It’s perfect for virtual meetings and client interactions, making it one of the AI tools every assistant needs to know for clear communication.
Puzzle Labs: This glossary tool is a lifesaver when we need to explain complex terms in reports or during training sessions. It’s one of the AI tools every assistant needs to know for simplifying jargon.
ClickUp: Managing projects and workflows is effortless with ClickUp. We can collaborate across teams, track progress, and keep everything organized in one place. ClickUp is one of the AI tools every assistant needs to know for project management.
There’s an AI for That: This site aggregates AI tools, allowing us to explore solutions tailored to our specific challenges. It’s a fantastic resource to discover even more AI tools every assistant needs to know.
By leveraging these tools, we can enhance our efficiency and provide unparalleled value to our organizations. Whether you’re a seasoned Assistant or just starting, AI tools every assistant needs to know offer a glimpse into the future of our role, helping us stay ahead of the curve.
To learn more about how AI can elevate our work, explore the resources and courses available at The EA Campus. Let’s embrace the future of our profession together with AI tools every Assistant needs to know!
Share this article:
Join 30,000+ Assistants receiving our carefully crafted weekly newsletter packed with valuable tips, tricks, and insights tailored specifically for Assistants like you.
