As we move into 2025, more Assistants are traveling with their Executives, particularly in corporate settings. While this has traditionally been more common for Personal Assistants working with high-net-worth individuals, corporate Assistants now often accompany their Executives on business trips. If you’re given this opportunity, it’s an excellent chance to enhance your business acumen, meet international colleagues, and observe how your Executive operates on the road. It’s also a great time to demonstrate your value—just remember these 20 tips when traveling with your Executive in 2025.
Assistants downloading the ‘travel itinerary’ template can organise any complex trip for their Executive.
Ensure you do not forget any details and cover every aspect of the trip, domestic or international.
Be Early and Organized: Always arrive early and ensure all paperwork is in order. Your goal is to make the trip as seamless as possible for your Executive by managing every detail, from travel documents to meeting agendas.
Be Courteous to Staff: Treat everyone—airline staff, hotel employees, and conference personnel—with respect. Their cooperation could be essential if any issues arise.
Fit in with the Executive’s Plans: Participate in all activities your Executive expects, even if they aren’t your favorite. Flexibility is crucial.
Pack Appropriately: Bring work-appropriate attire along with business-casual options for evening events. Adhere to local dress codes if you’re traveling internationally.
Research Your Destination: Whether it’s a new country or another office, familiarize yourself with local customs, culture, and workplace norms.
Follow the Executive’s Lead: If your Executive pulls out their laptop on the flight, it’s wise to get some work done too. Show that you’re focused and engaged.
Take Control of Travel Arrangements: Make practical booking decisions. On long-haul flights, consider seating arrangements that provide both of you with some personal space.
Stay Connected to the Office: Keep in touch with your team to ensure smooth operations back home.
Stay Positive: Maintain a positive attitude throughout the trip. A professional, upbeat demeanor is essential.
Demonstrate Your Value: Show that your presence is beneficial by being extra helpful, organized, and proactive in maximizing your Executive’s productivity.
Share this article:
Join 30,000+ Assistants receiving our carefully crafted weekly newsletter packed with valuable tips, tricks, and insights tailored specifically for Assistants like you.
