Ep63: Building a travel itinerary your Exec will actually use

Business travel might look glamorous on Instagram, but in reality? It’s often chaotic, unpredictable, and full of moving parts. That’s why in The EA Campus Podcast Ep63: Building a Travel Itinerary Your Exec Will Actually Use, host Nicky Christmas revisits one of the most-requested topics of all time: how to expertly plan and manage business travel for your Executive.

Originally recorded at her very first public speaking event back in 2012 (or maybe 2013—who’s counting?), this session has been fully updated for 2025 with the latest AI tools, travel tech, and practical hacks every Assistant should know.

In The EA Campus Podcast Ep63: Building a Travel Itinerary Your Exec Will Actually Use, we cover:

• Why travel planning remains one of the most essential EA skills—even in 2025

• Setting clear expectations before your executive even sets foot on a plane

• The key questions to ask before booking (these will change everything)

• How the purpose of the trip shapes your planning approach

• Building an itinerary your executive will actually use (and appreciate)

• The four must-have essentials every itinerary needs—plus the “extra touches” that make all the difference

• Why paper copies still matter (yes, really—even now)

• Who else should get a copy of the itinerary (hint: it’s not just your exec)

• How to prepare for delays, jet lag, and unexpected curveballs without losing your cool

• The best AI-powered tools and travel tech to streamline your process in 2025

• One final Google Maps trick that will make you look like a total travel genius

EA Insight of the Week in Ep63

A great itinerary doesn’t just get your executive from A to B, it keeps them calm, confident, and ready to perform at their best.

By the end of The EA Campus Podcast Ep63: Building a Travel Itinerary Your Exec Will Actually Use, you’ll have a proven framework for creating travel plans that go beyond logistics and show the full value of your role as an EA.

Whether your Executive is flying long-haul across time zones or hopping on a train to a regional office, The EA Campus Podcast Ep63: Building a Travel Itinerary Your Exec Will Actually Use gives you everything you need to plan with precision—and prepare for the unexpected.